Building AI Agents for Improvement

From AI experiments to repeatable practice

“Agents” are everywhere. They’re often talked about in ways that make them sound technical, complex, and slightly out of reach. Something built by specialists, not improvement practitioners.

But strip away the language, and what agents are really about is giving AI the context, standards, and constraints it needs to behave less like a helpful stranger and more like a colleague who understands the work.

Join PMI’s Anthony Richardson and Rich Seddon as they share how AI agents can be designed using familiar improvement thinking, turning personal experiments into reliable, repeatable ways of working. They cover:

  • What AI agents are, and how they differ from one-off prompting and generic AI use
  • How improvement thinking can be applied to design, build, test, and refine agents so results become more stable and repeatable
  • Examples of agents supporting everyday work, while keeping human judgement firmly in control

 

 

Are you ready to build your skills and confidence in turning AI into practical solutions?

Explore AI & Automation Apprenticeship

Building Useful AI Agents: An Example

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A Structured Approach to AI Improvements

Most AI efforts jump straight to doing, but a shift from trial-and-error back into structured process thinking can make all the difference.

Reducing Variation with AI Agents

AI agents deliver value by strengthening standardisation and reducing variation. To harness this opportunity, we need to start building them into our processes rather than layering them on top.

Episode Highlights

  • From AI Hype to Practical Application (02:20)

Framing AI within an improvement context, with a clear argument that value comes from disciplined application and experimentation, not adopting technology for its own sake.

  • What AI Agents Are and Why Context Matters (08:17)

A combined explanation of AI agents as contextualised, repeatable instructions layered onto AI models, alongside a practical analogy that shows why general capability isn’t enough without clear instructions, constraints and context.

  • Agents as a Tool for Standardisation and Reducing Variation (11:28)

Linking directly to core improvement thinking, positioning agents as a way to standardise multi-step tasks and reduce variation where prompts or decisions would otherwise differ between individuals.

  • From One-Off Prompts to Repeatable Processes (15:00)

A walkthrough of how prompts can be codified, saved and refined over time, shifting AI from ad hoc experimentation into structured workflows that become more reliable with use.

  • Adding Automation to Agents (18:41)

Exploring the step change when agents move beyond generating responses to triggering actions, integrating with tools and workflows to complete tasks end-to-end.

  • Applying PDSA to AI: A Structured Way to Experiment (21:08)

Introducing a practical model for adoption, using evaluation, recruitment and testing to ensure AI solutions are grounded in process thinking and measurable improvement.

  • Separating “Thinking” from “Doing” in AI Design (24:10)

A useful distinction between AI as a source of intelligence and automation as execution, showing why combining both is essential for building scalable, repeatable solutions.

  • From Small Use Cases to Organisational Capability (42:12)

Closing with the idea that even simple, localised use cases build capability that can then be applied more widely, supporting broader transformation across processes and teams.

 

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