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Off The Job

What is it?

As part of an apprenticeship program, all apprentices must complete a 20% Off the Job (OTJ) log to demonstrate that they are spending at least 20% of their contracted working hours developing, learning, and enhancing new Knowledge, Skills, or Behaviours as set out in the relevant apprenticeship standard.

The 20% OTJ is time taken to learn, enhance, or develop the KSBs as set out in these standards. Please see the below for what constitutes 20% (which is also attached to this article) as well as another attachment showing some key Myths about OTJ for organisations. English and maths do not count towards the 20% off-the-job training.

Off The Job- image - 3

So, what does the above mean, what counts towards OTJ?

Effectively, anything that follows the flowchart above, which we will break down:


Is the activity directly relevant to the apprenticeship standard and Is the activity teaching new knowledge skills and behaviours?

  • Does the activity you are completing help you learn, develop, practice, or enhance any of the KSBs set out in the standard? If you are improving, practicing, enhancing, or developing any of the KSBs in the standard, then this is “directly relevant” to the apprenticeship standard and can be logged as OTJ.
  • If the knowledge/skill you are applying does not relate to the apprenticeship KSBs, this does not count toward your OTJ.
  • For example, if you look up the KSBs for your level and you see “Data Analysis – statistical methods” – then if you do some work that helps you learn, develop, or enhance your data analysis skills in this context, then you are improving skills that are directly relevant to the standard.
  • Functional skills do not count towards OTJ.


Is the learning activity taking place within normal (contracted) working hours.

The work must be during your contracted working hours. You can’t log OTJ outside of these hours.

If you’re unsure if your work counts towards OTJ, follow this checklist

Has the work occurred after my apprenticeship launch day?     Yes    
Does the work relate back to any of my apprenticeship KSBs (am I developing/improving my KSBs)?     Yes    
The work is NOT functional skills work?     Yes   
Did I do the work during my contracted working hours?     Yes    
If you tick all of these, it counts as OTJ!

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